7 key considerations when buying an on-line HR system


Posted June 17, 2016 by NeedtoKnow

Anybody who is tasked with reviewing the HR software market faces a daunting task. Whether replacing an existing system, or introducing a system for the first time, this guide from People Care HR ltd covers the 7 main considerations.

 
Anybody who is tasked with reviewing the HR software market faces a daunting task. A quick search of the internet will result in a myriad of options. However, whether replacing an existing system, or introducing a system for the first time, the key challenges are the same.

People Care Human Resources, one of the UK’s leading HR system providers have created the following guide which has identified 7 key considerations:-

1. Make sure the software is properly mobile-enabled. (Anything else is old-hat!)

If the website is not fully-responsive, the user experience for your employees, when using tablets or mobile phones, will be compromised. Ask the provider to demonstrate this to you using multiple devices.

2. Choose a system that covers the basics well

Whizz bang features are great, but it will be the database management and the associated reporting that will be most frequently used. Make sure that it is simple and quick to upload and edit data. Quick queries and user-defined reports should be easy to create.

3. Future-proof - Choose a system that covers all your needs and grows with you

Avoid the need to buy further systems for other HR functions, such as personal development or recruitment. The best systems can offer all the functionality you’ll need, and it will be fully-integrated.

4. Total Reward Statements & Flexible Benefits

Some systems can be upgraded to include total reward statements and even provide full employee benefits management. Compared to the traditional approach (typically a separate HR and flexible benefits system), huge efficiencies are gained by using the same integrated data, and employees benefit from having a one-stop shop with only one login to remember.

5. Get help with Configuration and Data Upload

It is possible to buy HR software off-the-shelf, at a relatively low cost. Attractive as this may seem, there is a danger that you are left with a product that you have to figure out yourself, with limited support and guidance. Configuring an HR system at the outset can be quite a daunting task. If your time is precious or you are not particularly IT-savvy, then choose a provider who will set the system up for you, design your initial reports and upload and validate all your initial data.

6. Make sure you will be properly supported

Make sure that the provider has support functions in in place to answer your ongoing questions and provide training. Seminars and online tutorials are useful, but you will inevitably have questions that are specific to your organisation’s needs. Ideally, you will want to speak to somebody on the telephone without having to join a queuing system!

7. Finally, don’t sign your life away…….

Confident software suppliers will only expect a year’s commitment at a time, in the knowledge that if their product is good enough, you won’t want to change. Avoid 3 or 5 year contracts which you can’t get out of!

For more information about online HR systems, including People Care's fully mobile and unique HR Management System, WORKPLACEone, contact People Care on 0203 714 4346 or by email to [email protected]

WORKPLACEone is based on the Avantus technology platform which has integration at its core. As well as a full suite of HR management tools, features include flexible benefit management, financial calculators, plus fully-configurable reward and recognition programmes.
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Contact Email [email protected]
Issued By Ben Read
Website People Care HR - Online HR Software
Phone 0203 714 4346
Business Address 1 Milkhouse Gate,
Guildford, Surrey, GU1 3EZ
Country United Kingdom
Categories Business , Human Resources , Software
Tags cloud based hr software , hr software , hr systems , hris , human resources , integrated hr solutions , online hr system
Last Updated June 17, 2016