Companies that place orders worth millions of dollars and multiple times in a month always need a proper tracking mechanism to keep track of the orders made. When computers were not in use employees would make entries in actual books. Computers changed all that and many companies immediately switched to Excel for tracking orders. Now the global business scenario has further changed and even Excel cannot cope with the complexities of modern purchase order preparation and tracking. A much better alternative is to switch to a cloud based purchase order software application. Such a procurement software application can track each and every PO and the best part of it is that it doesn’t eat up space in one’s hard drive.


What does cloud based mean? This means that application resides in a virtual storage space. More and more applications are now using cloud technology to securely save and share data. Think of this – if your company PO details were saved in a hard drive that suddenly crashed what would you do? The entire data could be lost. Alternatively, if the data was stored in the cloud based purchase order software application then it would never get lost. There is no physical component involved in such a procurement software application. Moreover, sharing data using such an application is easier. One is not tied to their computer system. The application can be accessed from anywhere as long as there is internet connection available.


A modern cloud based purchase order software application can also help in standardization. A template can be uploaded to the application and the same template would be used in all the POs. Even when a PO is sent through email using the procurement software the email is sent using the same template. Now how does this benefit an organization? The benefit is received in the form of a more professional look. Every company wants to show its professionalism to the outside world and a standardized template like this with standardized text and the company logo can achieve this perfectly.


But it is not just because of the look of it that you would want to invest in this cloud based purchase order software application. It has great benefits too.

1. It helps place orders online. Once the order template and the names and address of the suppliers have been entered into the system one doesn’t need to repeat these tasks.
2. It helps track orders. This means one can see all the details of an order – when a particular order was placed; the amount of the PO; the status of delivery and so on.
3. It helps make changes in any PO. A few clicks of the PC mouse and changes can be made. And any change made can be tracked.
4. Department-wise ceilings can be set.
5. Reports can be generated for audit purposes.

And of course, life becomes easier and more efficient when such a purchase order software application is used. This procurement software will completely enhance the efficiency of the organization.

Today you have access to cloud-based purchase order software http://purchasekloud.com applications that can be accessed from anywhere. Such procurement software http://purchasekloud.com applications can completely overhaul the PO system of any organization.