A foreign trade purchasing agency refers to an agency that acts as an agent for procurement based on the purchaser’s entrustment in procurement activities. Purchasing agencies can be divided into centralized purchasing agencies and general purchasing agencies. What are the codes of conduct for purchasing agencies? Let's take a look!

1. Principal-agent

Before carrying out agency services, the purchasing agency shall sign a written agency contract with the purchaser. The entrusted agency contract should combine the characteristics and needs of the procurement project, stipulate the specific work content, standards, and responsibilities of the purchasing agency service, and provide related agency services in accordance with the contract. purchasing agencies shall not act without authority or exceed their authority, nor shall they act as agents knowing that the entrusted matters are illegal.

2. Practice in accordance with the law

Purchasing agencies should strictly abide by relevant laws, regulations and policies, implement national and industry standards and norms, and safeguard the national and social public interests and the legitimate rights and interests of service entities.

3. Integrity performance

purchasing agencies shall strictly abide by and earnestly perform the entrusted agency contract signed with the purchaser, keep their promises in accordance with the law, abide by professional ethics, abide by professional service standards, and be honest and self-disciplined.

4. Fully inform

In the process of agency service, the purchasing agency shall inform the purchaser of the progress and results of the purchasing agency service in a timely manner. Unless prior authorization is obtained, the procurement plans, procurement announcements, procurement documents and their clarifications or amendments, transaction notices and other major documents formed in the procurement activities, as well as various decisions that may affect the results of the procurement, shall be entrusted The agency contract stipulates that it shall be submitted to the purchaser for review and confirmation in advance.

Foreign trade purchasing agency

5. Voluntary and paid

The purchaser independently chooses the purchasing agency. The purchasing agency voluntarily accepts the entrustment of the purchaser to provide purchasing agency services, and collects the corresponding purchasing agency service fee based on the entrusted service content scope, service workload, service quality and other factors.

6.strict confidentiality

Purchasing agencies shall strictly abide by their confidentiality obligations, and shall not disclose state secrets, corporate business and technical secrets obtained in the process of agency services, and other information that should be kept confidential in accordance with the requirements of laws and regulations or the agency contract.

7.avoidance of interests

Purchasing agencies shall not participate in the procurement projects they represent as suppliers, nor shall they provide agencies or consulting services for suppliers in the procurement projects they represent.

8. Capacity building

Purchasing agencies should pay attention to professional capacity building and improve the quality and efficiency of purchasing agency services:

(1) According to the current national laws and regulations and related requirements, formulate and implement the internal purchasing agency service specifications and working procedures of the company;

(2) Strengthen the professional ethics of purchasing agency service practitioners, establish and improve the professional ethics of purchasing agency;

(3) Establish and improve the quality control system of purchasing agency services, implement a review system for procurement announcements, procurement documents and other procurement results documents, implement a supervision system for service procedures, and implement post responsibilities and accountability systems;

(4)Attach importance to the construction of purchasing agency professional talent team and expert database resources;

(5) Improve the level of the environment and supporting service facilities of the purchasing agency service place;

(6)Strengthen the construction of informatization, use electronic methods to strengthen the information exchange and scientific management within the enterprise and with related parties, actively promote the accumulation and utilization of information, and improve service efficiency.

9. standardize competition

Purchasing agencies should consciously regulate market behavior, maintain a good image of the company and the industry, and prevent improper behavior, including: fraud in propaganda; making illegal or illegal promises for contracting business, or raising and implementing costs and market prices Excessively low quotations that are obviously inconsistent with the level; behaviors such as deliberate depreciation and malicious slander of peer companies.

The business of foreign trade purchasing agencies is more complicated. The above is the introduction to the code of conduct of purchasing agencies. Whether it is a general purchasing agency or a centralized purchasing agency, it is necessary to comply with the above regulations.