Drafting a WFF policy is not a daily task, and so, you may need some help getting started. There are many ways to draft a WFH policy but Deck 7 has an efficient and unique approach to the BDA guide process.
What is a BDA Guide?
Deck 7's BDA Guide is an organizational way that allows you to divide any process into three parts - before, during and after. Once you break the process in this way, small goals become clear and any task becomes much easier to achieve.
This approach works really well for drafting a WFF policy, as the policy itself needs to consider several elements and there is more to the WFF policy than just a document. Use this employer's guide to direct your policy drafting efforts and enhance the overall experience.
Before: The key elements of the work from home policy
This is the first part of drafting a WFF policy. Before drafting an actual policy, you need to start with planning. And to plan the policy you need to determine the main elements of the policy. These key elements may vary by organization, industry, or geographic location. But here are some elements that remain consistent and important:
The purpose or objectives of the WFH policy
Eligibility of employees for WFH policy
WFH term for employees
Essentials for working from home
Working hours and shifts
KPI for remote employees
Security and privacy
You can add a variety of other enhancements to the WFF policy, such as communication processes, compensation and benefits, break times, dress codes, and more. The key is to tailor the WFH policy to your needs. Once you have all the key elements required for a policy, you can move on to the next step.
During: How do you develop a WFH policy
There are many guides on what happens in WFH policy, but no one talks about the actual process of formulating it. Large companies usually outsource this process to their legal team or individual contractor. But if you're just starting out or your organization is relatively small, chances are the policy-making process has come to you. For your convenience, the drafting process can be broken down into smaller sections:
Finalize and organize the key elements of the WFH policy
Start with one element at a time, for example - the purpose of your WFH policy
Fill in the details of each element - explain in detail the purpose of your WFH policy, answer why you want a WFH policy, and what you expect to get out of it.
For each element, make sure it is complete with the necessary details, including procedure, expectations, responsibilities, requirements, and, if necessary, contact information.
Examine all policy documents, once all elements are covered
When the copy is received, add an end-to-end approval for employees to sign
Make sure the language is crisp, clear, formal and error free
If necessary, get the document approved by the required authorities
Print the document on the organization's letterhead, and you're ready to go!
If you need an early start, you can take a look at the HR report's WFH policy template.
Next: How to implement the WFH policy
The final part of drafting the WFH policy comes after the actual drafting. This is where you need to implement and enforce the WFH policy. Implementing the WFH policy comes with a number of challenges that arise while working from home and are not obvious at first. If you hand over a simple policy document to employees and expect them to read and follow it, there will always be shortcomings in the process. To properly implement the WFH policy, here are some steps you can take:
Once the policy is ready, hold a company-wide meeting to discuss the policy and its implications
Send an email to all employees of the organization with all the details related to the WFH policy
Communicate the organization's expectations clearly, leaving nothing to chance
Update all administrators regarding their role when it comes to WFH
Ensure that all policy updates are transmitted multiple times to each of the organizations on different channels
A good plan, a serious document, and effective communication will ensure that your WFH policy is well-designed and successfully implemented.