Documentation management system (DMS) is a system used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users. Hospitals, clinics, and private practices must manage an abundance of medical records and billing information each day. Physicians are required to retain patient medical records and recordings, including deceased patients, for a minimum of 10 years from the date of the patient’s last visit. Hospitals and clinics have similar policies to abide by. Overtime, this amounts to a lot of records and paper.
Following are the benefits of using documentation management system over paper form:
The process of document management becomes simple and easy to manage. Paper documents that are generated or come into office are scanned by using DMS. Each scanned document is indexed and attached to either an existing electronic patient record or a new one can be created.


The most obvious benefit of Medical billing Software,is cost. With electronic record keeping system your facility can buy less paper and fewer printers, photocopiers, fax machines and ink cartridges. Some facilities require entire floor to be stored. By digitizing your records you can make space for other things in hospitals. DMS also lowers the cost of staffing for keeping physical records.
Mistakes are unavoidable when dealing with large amount of paper. A Inventory Control software aids in reducing adverse drug events, such as improper dosage of medications. If files or documents are misplaced, physicians are not able to know what medications a patient may have adverse effects to. DMS increases patient safety.
Paper records are physical documents that must be hand carried from archives to the appropriate department. It’s not unusual for some record requests to take hours- even days. Retrieving records through a digitized document management system takes a matter of seconds.
A DME Billing can be easily integrated into most office systems. This means that doctors and administrators don’t need to spend valuable time on training for a new system.
The less time and money spent on administrative paperwork, the more resources your staff can devote to services that truly add value- namely providing superior health care. Hence, happy and healthy patients.
With a DMS, you can reduce the time to access patient files by simply keying in a search term. Each document that is converted to electronic form is given a unique identifier and can be searched for through various search terms.
Storing paper documents and patient medical records on site can be risky business. Documents can be destroyed during any natural calamity like flood, fire etc.
These are some of the important benefits of storing documents digitally and key features of a documentation management system. DME Software is a must-have for hospitals so that records of each patient can be stored electronically and one can quickly see through a patient’s details in just a click. It reduces the mess of paper work and cost of keeping employees for calculation work. DMS is bliss to hospital management and staff.