Moving an entire office seamlessly is the key objective of every office that requires to move. Like every business move, a office move or relocation too should begin with a plan. Any office that hopes to do otherwise could end up in a mess that they will soon regret.
Appoint a competent person as a Business relocation supervisor
The senior management needs to appoint a competent person (someone good at planning and execution) who will plan and execute the move. This person must not be given any other tasks so that he / she can fully concentrate on the task at hand.
For an office with:
1. Up to 10 personnel, appoint the Business relocation supervisor at least 2 weeks prior to the intended move date.
2. Up to 50 personnel, appoint the Business relocation supervisor at least 3 weeks prior to the intended move date.
And so forth – you get the picture. The more complex the move, the more time that will be required by the Business relocation supervisor.
Call for quotes, visit the new premise
The Business relocation supervisor will call for quotes from business relocation service providers and also visit the new premises to understand the lay of the new office.
The Business relocation supervisor needs to hold meetings with the current office landlord, premise security, premise maintenance contractor etc. to finalise pre-move and post-move requirements.
An identical meeting needs to be held with the new landlords and premise security, premise maintenance contractor.
A third series of meeting will be required to be held with short-listed office move sydney providers.
Plan the move on paper
Once the business move partner is selected, hold extensive meeting with them so everyone is clear on what needs to be done and how it will be done. This last bit needs to be put on paper so there is no “I said, he said” confusion.
It is essential to delegate and attach names of personnel who will be responsible for individual tasks e.g. packing. These key personnel if required should in turn sub-delegate. E.g. appoint a specific individual for packing computer equipment. Appoint another for packing filing cabinets and so forth. Involve outside experts where required e.g. electricians, networking specialists, Telecom technicians and so forth.
Inform the public and your clients
Announce your move before the office relocations Sydney process gets underway. Best way is to insert a few well-spaced adverts in the local newspapers. Place a hoarding with details just outside the current office premises. Include social media and email to propagate the information. Your creditors especially need to be aware.
Only military precision in planning and execution will achieve a seamless move. For more information please visit http://www.zoombusinessrelocation.com.au