Understanding and signing any legal contract, including a lease agreement, can be overwhelming for a lot of people. Such agreements often include complex legal terminologies that can be quite difficult to understand. However, this entire process can be made easier if you prepare for it.
The very first step involved in signing a fair and transparent office copier lease agreement is making sure that you are choosing a suitable copier dealer based on their reputation and the overall interaction you have with them in the first few meetings. Even if a company is asking for high service charges, you should make a sure final decision based on the reputation and quality of their services.

Following are some of the most important factors that you should look out for in an office copier lease agreement:
Warranty
Generally, a copier lease agreement does not have an equipment warranty. However, it does not mean that there is no type of warranty. A separate contract is likely to contain a warranty clause that will help you in reliable and efficient services.
Dates
The leasing agreement is likely to contain specific due dates of the month before which you must submit the payments for your lease. If your leased copy machine is delivered before the start of the first billing cycle, then there is a very high chance that you will have to pay an interim rent payment.
Automatic Renewal
Automatic renewals are very common in copier lease agreements. However, they can be extremely unsuitable for you and can negatively impact your business. Therefore, when you are signing a copy machine lease agreement, you must make sure that there is no clause related to automatic continuations. When your lease is ending, you should contact the copier dealer and tell them that you want to return your equipment.
You must do this. Otherwise, there is a very high chance that you will face an automatic 12-month renewal of the copier agreement. As a result, you will have to make more payments, even if you do not want to.
Buyout Option
As discussed before, many lease agreements provide the option of buying the copier machine for $1 at the end of the contract. Even though this $1 buyout option seems very attractive and beneficial to a lot of businesses, the truth is that it can end up costing you a massive amount of money on monthly lease payments.
A smart choice would be to agree on smaller payments and then decide at the end of the lease that whether you want to buy the copy machine. As a result, you will be able to make a smart investment by evaluating your company requirements and the copier’s condition at the end of the lease.
Insurance
Some copier lease agreements can cost you additional charges for the insurance of the equipment. Lenders often add the clause of insurance protection in their agreement. If your office insurance policy already covers the copier machines, then you should ask the lender and the copier dealer to remove these charges from the agreement.
You should always remember that negotiation is the key to signing a fair and suitable lease agreement. You cannot expect favorable terms and conditions from many copier dealers in the very first meeting. Instead, you have to go through the process of negotiating these terms and asking the copier dealer for more favorable conditions.
Charges and Shipping
Once you have decided all of the terms and conditions of the lease agreement, you should focus on carefully evaluating the overall cost of the lease and make sure there are no hidden fees involved in the final contract. Moreover, the shipping terms and conditions should also be decided during the negotiation.
Ask the copier dealer to take responsibility for safely transporting the equipment to your office and taking it back at the end of the agreement. It will help you in saving a significant amount of money involved in the shipping of such equipment. Many businesses ignore the importance of adding this clause in the agreement and regret it at the end of the agreement. Therefore, you must pay special attention to shipping charges before signing the contract.
Conclusion
It is extremely important that you thoroughly read and understand the copier lease agreement before signing it. If you think that you are not able to fully understand something, you should ask the copier dealer to clear it out. It will help you in signing a fair and transparent office copier lease agreement.

Relevant Source: https://visualedgefl.com/copy-machine-lease/