Ariba Integration for a Leisure and hospitality player
CHALLENGE:
A major Malaysian leisure and hospitality player with a 50-year heritage reached out to PEOL Technologies to streamline and transform their procurement & budgeting processes using Ariba Buyer Integration.

Their specific challenges were:

Budget allocation – The budget allocation process was ad-hoc and allocated on a first-come-first-serve basis to requesting departments.
Approval process – There was no well-defined approval process for budget approval, budget release and exception approval for exceeding budgeted spend.
Spend control & compliance – The departments had no view or understanding of spend limits to ensure that spends were within department-specific allocated budget
SOLUTION:
Design:
We had multiple workshops with client & based on that designed the to-be business processes:
Approval work flows for budget approval, budget release, & exceeding budget
Real-time project tracking & reporting features for tracking consumption vs allocated budget and capturing the status of the project
We reviewed the to-be business processes with the customer to come up with a finalized design scope of activities on Ariba and SAP PS, SAP MM with respective integration points to SAP PI.
Execution:
We planned for and executed:
System configuration to map the business process.
SAP PS Budgeting setup to cater to system requirements
SAP MM End to End procurement setup for Materials and Services
Budget Check feature for Ariba Buyer integration
SAP PI E2E setup for Purchase Requisition integration with Ariba
SAP PS Budgeting Integration with Ariba using SAP PI Custom mappings
We then did the standard execution & deployment procedures
BENEFITS:
A very happy customer with:

Standardized processes for all budgeting activities reducing manual storage and reporting.
Seamless approval flows for budget from its initiation through different phases of transfers, returns or supplements reducing paper work and delay in manual process of approvals
Spend tracking and control compliance through standardized setup of budget check during consumption
Online report availability to track spends across projects, monitor in an efficient, and error free process.