Mail merge is basically a process of creating multiple documents at the same time. These documents offer identical layouts, formatting, texts as well as graphic features. Only specific sections of each of these documents will vary and are properly personalized. The documents Word can easily be created with the help of mail merge technique including bulk labels, letters, envelopes, as well as emails. Let us see how to mail merge Outlook from excel and word by discussed by our Outlook Support Phone Number 1-800-243-0019 technical engineers.

The very first thing is simply to open up the Microsoft Word or may be any existing document file in the Word. Now, users are requested to type the form letter and then, navigate to the "File". Click on the “New" icon then start afresh a new blank document. Now, on the "Mailings" tab side, you will get to see a "Start Mail merge" option where one needs to choose the "Start Mail Merge", and then choose the merging option which users wishes to run. Switch to the "Select Recipients" icon and then opt for the "Use an Existing List" icon. Browse your Excel spreadsheet as well as the Word document which you have created earlier. Press the "Open" button.

Below we have methods for both the word as well as excel files

• This solution is for Word document:

Go to the "Select Table" window icon and then, hit the name of the sheet which will contain the recipient's information. Users can also open Sheet1, Sheet2, and Sheet3 according to their choice. But, Sheet1 is the correct one to be used for information. Press the "OK".
Now, in the Word file, users are supposed to compose a message and head back to the "Home" ribbon for adding formats such as italics, bold, font colors, and headings.
Users can also customize contents of the message by navigating to the "Mailings" ribbon. Tap the "insert Merge Field" icon and then, choose the field which will contain the data to be inserted by you. Save it now.

• Apply below steps for excel data now:

The first thing is to go to the “Mailings” tab and then, hit the "Preview Results" icon to ensure the recipient's data is entered correctly in proper letter.
Then hit the "Finish and then, “merge" button where messages will appear in the “Sent Mail folder" in Outlook. Press the "Save" button to save it.

So, these were steps involved in mail merging process of Outlook from excel as well as word file.
 
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