Digital Signature Certificates, commonly referred to as DSC/ Digital Signature, is often adopted by multiple governmental agencies that lead it to being a statutory requirement in various applications. It is basically the electronic format of physical signatures, used to prove one’s identity like a driver’s license, to sign certain documents or access information and services on the Internet.
Different classes of types of certificates are based on the type of applicant and purpose of DSC:
1. Class 1 Certificates: It is issued to the individual or private subscribers, used to confirm that the user’s name and email contact details.
2. Class 2 Certificates: It is issued to the director or signatory authorities of the companies. It is mandatory for people who have to sign manual documents while filing returns with the Registrar of Companies.
3. Class 3 Certificates: It is used in online participation or bidding in e-auctions and online tenders. It is mandatory for the vendors who wish to participate in the online tenders to have a Class 3 digital signature certificate.
Benefits
The benefits of Digitally Signature Certificates are:
1. Reduced cost and time: Files can be sent faster online since instead of signing the hard copy documents physically and send it by scanning it, individuals can easily put digitalized signature and email the PDF files.
2. Data integrity: It makes the data safe and secure since digitally signed documents cannot be altered or edited easily, and these SDCs can be used to cross-check verify the business transaction.
3. The authenticity of documents: Receivers get assured about the signer’s authority when the documents are signed digitally as they can take action on the documents without being worried about being Forged.
Documents
For Identity Proof
1. Passport or PAN Card of the Applicant or
2. Driving Licence or
3. Post Office ID Card or
4. Bank Account Passbook with the photograph and signed along with attestation by Bank official or
5. Photo ID card with signature issued by the Ministry of Home Affairs of Centre or State Governments
For Address Proof
1. AADHAAR Card or Voter ID Card or
2. Driving Licence (DL)/Registration Certificate (RC) or
3. Water Bill/Electricity Bill or
4. Latest Bank Statements signed by the bank or
5. Tax registration certificate
6. Municipal Corporation Receipt
Registration Process
1. Log on to the website
On to the virtual site of a Certifying Authority licensed to issue Digital Certificates in India. Having accessed the page, you’ll be guided to the Digital Certification Services’ section. Now under the ‘Digital Certification Services’ section, click on the kind of entity that you would like to get the DSC.
2. Fill the necessary details
One needs to first download the prescribed form, fill in all the necessary details as required in that form and affix your photograph and signature under the declaration.
3. Proof of identity and address
The above-mentioned document provided as proof of identity and address must be attested by an attesting officer. Make sure that the sign and seal of the attesting officer is visibly clear on the supporting proof documents.
4. Payment
Demand draft /cheque must be obtained towards payment for application of DSC by the name of the Local Registration Authority where you’re going to submit your application for verification.
5. Documents required post
• DSC Registration Form duly completed
• Demand Draft/Cheque for payment.
Other Information
Some other details about the Digital Signature Certificates are:
1. Changes in the DSC are allowed to postal address and contact details.
2. In case the owner fails to get the DSC renewed, would have to apply for new DSC. Renewal can be done 7 days prior to the expiry of the existing DSC but in case there is a change in the name of the DSC holder, it will be considered as a new DSC.
3. For personal and professional purposes, one can hold multiple DSCs for use.
4. For verification of documents of all separate certificates, individual can apply for Class 3 certificate to use the same documents for all the verification as Class 3 is considered as most secure.
5. The holder must be aware of the validity of the certificate which is either 1 or 2 years, depending on the Class of DSC chosen.
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