The person in charge of the conference has a huge amount of responsibility. It is important that the conference not only is a success from a business point of view, but also that the members enjoy themselves and feel. Here are few wonderful tips which can help you sail through smoothly while remaining anchored and achieve the goal of hosting a successful conference
Plan early
It is vital to initiate planning the conference in advance. In fact, if you are the one who is planning the conference for the first time, then you should begin the groundwork tasks almost a year in advance. This will make sure that there is no uptight preparations to be made at the last minute and you can verify and recheck every detail to guarantee that your conference is a smashing victory. The right planning makes sure that you may come upon only minor hindrance when the program takes off and those can be easily undertaken. Things like setting the date and place, reserving blocks of hotel rooms etc. needs to be done in advance. The earlier you begin preparations; the trouble-free things will be for both you and individuals attending the conference.
Make the theme interesting and updated
Theme is the ultimate part of the conference. Mostly the main theme and agenda are presented by the organization which is getting the conference conducted. However, while revising or suggesting the topics, make sure the approach is futuristic. The conference will take place sometime and so the theme chosen must linger new and appropriate till then. Start promoting the theme from the start. It can be done by incorporate it on the registration forms as well as stating it in the confirmation letters. This facilitates put up a sense of enthusiasm and will help set the nature for the entire event.
Guarantee that all the technical equipments and tools are ready
In a conference all the equipments that are to be use, should be checked so that no hindrance will arise during the conference. Generally, in a conference an audio and visual run through the night before the conference is required. Make in no doubt that all of the, computers, microphones and other devices are running well. Have supporting systems easily accessible. Also for any uncertain problems there should be technical support people on site to repair any problems.

Also after the conference, take notes with the participants, mail out thank you letters and at the same time asks for feedback as to how you can improve for next time.