If you’re part of an organization that hosts one group travel event a year, you might be able to establish a mutually beneficial relationship with one hotel or resort after patronizing it year after year, building up a reputation as a reliable, safe client. Consider another option, though: a group travel service can negotiates thorny contracts on your behalf, because they have experience and deal with travel contracts all the time. They can use their large network of hotels, resorts, agents, and cruise lines to your advantage. With group travel planners’ expertise, they can be on the lookout for clauses that can be renegotiated in your favor.

Some incentive providers, such as Incentive Solutions in Atlanta, GA, can provide travel planning services along with their travel rewards. Because Incentive Solutions offers hotels the promise of repeat business, they have more influence and can often negotiate much more favorable contracts. Here are just a few of the tricky, group travel contract clauses, listed by the Global Business Travel A

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