Many records managers and companies didn't follow systematic way of document scanning process which leads poor quality production for customer, half finish, time delay and loss for document scanning companies

There are mainly three steps involved in document scanning process, you should calculate the overall time, and cost

1. Document Preparation (Pre Scanning Process)

Staple detection and removal, paper clip removal, paper damage repair, documents sorting and batching. most of the places staple removal done by manual only, Some of the people says their scanner can scan even staple is available, I believe which leads image guide damage and scratches on document image, so calculate manual staple detection and staple removal time

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2. Document Scanning

In this activity you consider about Document input orientation, bulk document scanning ADF feeding is good for Fast Production, Sure path scanners ( U path) , clear path little better than Z path scanner because we may prevent document jam, here also you can calculate time based on scanner production capacity.

Document conversion takes another role for document process. Rescanning, Adjustments and corrections made to the scan like compensating, filtering, noise removal also you should calculate

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3. Post Scanning Process

Image Enhancement activities like Images deskew, crop and rotation, borders removal which leads a good quality of work. But time taken process, you consider Quality Assurance by Image quality verification. If necessary, documents sent back to the document input stage for rescanning. Calculate the cost and time here

Finally Indexing and Extraction is needed, which involves forms recognition, data capture, optical character recognition, indexing, input into databases, information extraction. Scanned Images should keep into proper file formats and organized into directory structures. Here also you calculate time

Last we consider data export time, storage media

These three steps are basic steps to calculate time and cost for document scanning

When you calculate cost and time these steps, which is very much helpful to finish the project successful.

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