Once you remove a maintenance contract, part of the service is'preventative maintenance'this is carried out to cut back breakdowns over the time of the contract. This means, in most cases all replacement parts required to really get your photocopier back up and running, labour costs, genuine branded toner and call out fees are included.

Before buying or leasing your photocopier you will receive a costing for each and every print you make so you merely purchase everything you use on a price per copy basis, so you'll know at the start everything you are apt to be charged and never having to concern yourself with a huge bill at the conclusion of the month.

The Assurances

Additionally, there are a few assurances you obtain when taking out something contract like copy quality assurance. Which means that if there are any issues with the caliber of your print a copier engineer will come and sort the issue out.

Many companies ensure their engineers are manufacturer trained ahead of attending any call-outs, thus ensuring quick resolutions to problems. Work on your machine is also carried out according to the manufacturer's instructions giving a prolonged life to your photocopier, as opposed to having the dreaded'down-time'with work pending but no method to print it.

Down time can also be another factor when taking a look at a service contract as the less time it requires for an engineer to get out to the photocopier, the quicker you get to use the machine to print again. Many good copier companies target a reply time for you to breakdown calls, generally around 4 hours maximum. So if your photocopier stops working each morning they could guarantee it to be working again that afternoon.

So What About System Software Upgrades?

One more thing to consider before taking out a site contract will be the system software upgrades you are offered which will be carried out without any charge. A photocopier can be like some type of computer, over the definition of of your agreement, which in some instances could be 5 years, software will inevitably need upgrading so many companies do this so the apparatus stays serviceable, which is beneficial to any or all involved.

Most photocopier companies know over a specific period of time what parts will be needing replacing on a photocopier and the entire costs involved. It is in their best interests to suit genuine parts from the very start to simply help prolong the life span of the various parts and keep carefully the copier running smoothly and healthily. Fitting budget, non genuine parts may have a detrimental influence on the daily running of the photocopier.